Export to USA: Your Step‑by‑Step Playbook

Thinking about sending your products across the Pacific? The US market is huge, but getting goods through customs can feel like a maze. Below you’ll find a straightforward roadmap that cuts the jargon and gets you moving fast.

Know Your Product Code and Regulations

First thing you need is the correct HS (Harmonized System) code. This six‑digit number tells US customs exactly what you’re shipping, and it drives duty rates, licensing, and safety checks. Look it up on the official USITC website or ask your freight forwarder. If you’re shipping electronics, for example, the code often falls under chapter 85, but the exact sub‑heading matters for taxes.

Next, check whether your item needs an import license. Items like chemicals, medical devices, or high‑tech components may require extra paperwork from agencies such as the FDA or EPA. Ignoring these rules can stall your shipment at the border and rack up fees.

Prepare the Paperwork Right the First Time

US customs asks for a commercial invoice, packing list, and bill of lading. Keep these documents clear and accurate: list each product, its HS code, unit price, total value, and country of origin. Remember that under US law, you must declare the actual transaction value, not a “fake” low price to dodge duties.

Don’t forget the Entry Summary (CBP Form 7501). This is where you report duties, taxes, and any special fees. Many exporters use a customs broker to file this electronically; it’s worth the cost because brokers know the latest tariff changes and can help you claim eligible exemptions.

For shipments over $2,500, you’ll also need an Electronic Export Information (EEI) filed through the Automated Export System (AES). The EEI records where the goods are going, their value, and the export control classification. Forgetting it can lead to hefty penalties.

Finally, label every box with the correct “Country of Origin” tag. The US is strict about this – a missing label can trigger a hold or even a denial of entry.

Once your paperwork is set, choose a reliable carrier. FedEx, UPS, and DHL offer door‑to‑door services with customs clearance built in, which is handy for smaller batches. For larger volumes, consider ocean freight through a consolidator; it’s slower but cheaper per unit.

Packaging matters too. Use sturdy crates, seal them properly, and include a detailed packing list inside each container. This reduces the chance of damage and speeds up inspection.

When your goods arrive in the US, they’ll go through a customs inspection. If everything matches your paperwork, they’ll be released quickly. If there’s a discrepancy, customs may issue a “Hold” notice, and you’ll have to provide clarification – that’s where a broker’s help shines.

After clearance, pay any applicable duties and taxes. The US uses a “Pay‑on‑Arrival” system for most shipments, so have funds ready or set up a credit line with your broker.

That’s it – a basic flow from product classification to final delivery. Exporting to the USA doesn’t have to be a nightmare; just stay organized, keep your documents accurate, and work with partners who know the rules. With this checklist, you’re ready to tap into America’s huge market without the usual headaches.